"Great thoughts reduced to practice become great acts."
- William Hazlitt, Essayist (1778-1838)

 

 
    Decision Making Matrix

Preamble

A decision is made to solve problems, but only a structured decision taken on a sound and valid basis leads to a feasible solution. 

How do we know that the decisions we take are structured?

How do we know that the basis of our decisions are sound and valid?

Are they based on facts, or mere view, belief or rumour?

How can our maximum decisions lead to proper solutions?

We at LEAP quality-education-practices believe that this can be done with the help of our Decision Matrix, which allows decision makers to structure and then solve their problem by -

Specifying and prioritizing their needs with a list a criteria; then

Evaluating, rating, and comparing the different solutions; and

Selecting the best matching solution, while

Keeping in mind that the impact of the decision decides the level at which it can be taken.


Introduction

Roles and Responsibilities of any sub-group/individual authority under any Organisation is a dynamic activity which though must to be guided by set of firm rules.

In case of a School, it is all the more relevant that the following factors should be made relevant –

-       Nature of the parent organization = Founders and key Trustees

-       Types/Kind of people involved in the parent organization / Sub-group = Founders/Trustees/Local Management Committee led by the President

-       Ability of people likely to available to be the Leadership = School Principal, Vice Principal, Bursar etc

Accordingly and as a matter of convenience of understanding to the varying diaspora in all of the above, this is a precise action oriented Decision Making Matrix instead of a generic and theoretical Roles and Responsibility.

It is our experience that this Program leads to more clarity and less confusion.


The Decision Matrix

Decision-making options have been categorized as follows:

  1. Level 1 decisions - made by the Head of Deptt / designated authority
  2. Level 2 decisions - made by the Principal/ Vice Principal
  3. Level 3 decisions - made by the Board of Governors

The definition of Level(s) is indicative only; a School may decide its own Level(s).

As far as possible, all decisions will involve input from all those whom the decision would impact.

Generally, decisions should be made at Level 1 only where the matter is routine, the procedure is pre-decided and the School is not being committed to any position beyond the stated. 

When the procedure is affected and/or the School is to be committed beyond the stated position that decision should minimally go to Level 2. 

Any decisions other than above and specifically those related to policy should be made at Level 3.

 

Framework

 This Decision Matrix system is based on a framework of 80 (eighty) decisions organized into 11 (eleven) broad areas viz., 

Sr

Broad Area

Decisions

1.

Organisation

4

2.

Curriculum and Instruction

18

3.

Assessment and Grading

5

4.

Staff Affairs

11

5.

Admissions

5

6.

Student Affairs and Services

9

7.

Parent/Alumni/Community Relations

5

8.

Facilities Management and Administration

6

9.

Finance, Accounts and Commercial

6

10.

Fund Raising

4

11.

Quality Assurance Decisions

7

Total

11

80

The list of suggested is open-ended; to be filled in as the concept is understood and practices and vice-versa; however, till such time as any change herein is approved by the Board, this Matrix shall be mandatory and binding to all.

 Method

When more than one level is starred, a recommendation be made at any lower level(s) indicated and that the final decision be made at the highest level indicated.

 Understanding

Irrespective of the decision making matrix, any higher level shall be at full liberty of being aware of any lower level decision either as a matter of routine or on a case to case basis as desired by the higher level.

 Lets Get Effective - Practice

You may find it interesting to engage with the situations listed below and arrive at your own Decision Making Matrix.

Please feel free to select and define your own Level(s) of decision making as per the situation in your School.

 

SN

Decision

Level 1

Level 2

Level 3

1                                          

Organizational Decisions

O1

Roles and responsibilities

 

 

 

***

***********

 

 

 

O4

Creation of new positions

 

 

 

2

Curriculum and Instruction Decisions

C1

Timetable of classes

 

 

 

C2

Substitution to be allotted

 

 

 

C3

Accepting students’ demand to not study in a particular period on a particular day

 

 

 

C4

Holding extra class for weak students during games period in the month preceding the exam

 

 

 

***

***********

 

 

 

C17

Introducing a new series of books for a class

 

 

 

C18

Selecting appropriate teaching methods for all subjects

 

 

 

3

Assessment and Grading Decisions

A1

Internal Exam timetables

 

 

 

***

**********

 

 

 

A5

Deciding the subject-wise and class-wise criterion for assessment and grading

 

 

 

4

Staff Affairs Decisions

S1

Appointment of new staff

 

 

 

S2

Issue of Appointment Letter to Staff

 

 

 

***

**************

 

 

 

S10

Selecting Staff for PD Workshops

 

 

 

S11

Staff appraisal

 

 

 

 

     

 

5

Admissions Decisions

AD1

Admissions plan and timeline

 

 

 

***

******************

 

 

 

AD5

Issue of Admission Letter

 

 

 

6

Student Affairs and Services Decisions

ST1

Selecting Students for Inter-House Competition

 

 

 

ST2

Participating in an out-of-the city Inter-School Competition

 

 

 

ST3

Identification of students for  learning support

 

 

 

***

**************************

 

 

 

ST7

Discipline Issues - routine

 

 

 

ST8

Suspension / Expulsion

 

 

 

ST9

Calling students of Class XII to school on a holiday to complete the syllabus

 

 

 

7

Parent/Alumni/Community Relations Decisions

P1

Parent teacher meetings - frequency

 

 

 

**

********************

 

 

 

P5

Alumni relations

 

 

 

8

Facilities Management and Administration Decisions

F1

Addition of 3 Classrooms

 

 

 

***

***********************

 

 

 

F4

Provision of Mobile Phones to Staff

 

 

 

F5

Recovery of usage of School Transport from Staff

 

 

 

F6

Change in Dining Hall Management from In- House to Outsourcing 

 

 

 

 

 

 

 

 

9

Finance, Accounts and Commercial Decisions

FI1

Setting up and approval of Library Budget

 

 

 

Fl2

Setting and approval of total budget – both Capital and Revenue

 

 

 

FI3

Approving expenditures within approved budget

 

 

 

***

*********************

 

 

 

Fl6

Finalisation and audit of accounts

 

 

 

10

Fund Raising

Fr1

Planning and Policy

 

 

 

***

*****************************

 

 

 

Fr4

Organisation of Fund-raising events

 

 

 

11

Quality Assurance Decisions

Q1

Holding or Not-holding the Founder’s Day in a particular year

 

 

 

***

**************************

 

 

 

Q7

Strategic Future / Development Plan

 

 

 

                   

 

 

Vision-Mission-Values
Aspiration Card - an Innovative Report Card
Reopening of School for New Academic Year
Decision Making Matrix
Post-School Admission Guidance
Career Counseling
Accreditation
National Holidays\' Celebration
Copyrights © 2016 - 2017 Leap, All Rights Reserved.
Powered by : Webline